The U3A Network Constitution is an important document. The constitution of an incorporated association such as the Network is a contract between the association and its members, who agree to adhere to the provisions outlined in the constitution.
Every incorporated association must have a constitution, and it needs to cover the following requirements:
Membership qualifications: The requirements, if any, to become a member.
Register of members: The register of the association’s members.
Fees and subscriptions: Any entrance fees, subscriptions and other amounts, if any, to be paid by the members.
Members liabilities: A member’s liability, if any, towards the debts and liabilities of the association.
Disciplining members: The procedure for disciplining members, including an appeals process.
Internal disputes: The procedure for the resolution of disputes between members and between members and the association.
Committee: The composition, functions and processes of the committee, including the calling of general meetings, the procedure for calling and holding a general meeting, and the interval between meetings.
Notice of general meetings: The process for notifying members of a general meeting and notices of motion.
Procedure at general meetings: The quorum, procedure and requirements for conducting a general meeting, and whether members are entitled to vote by proxy.
Sources of funds: The sources of the association’s income.
Management of funds: How the association’s funds are to be managed and the procedure for drawing and signing cheques on behalf of the association.
Custody of books, etc: Who is responsible for the association’s books, documents and securities.
Inspection of books: The procedures for the inspection of books and documents by members.
Winding up: The winding up of the association.
There are additional elements to the constitution of incorporated associations.